Non-credit International Approvals
Traveling internationally?
Virginia Tech requires all faculty- or staff-led non-credit international programs involving student participants to follow the procedure listed below. This includes programs at both the undergraduate and graduate level for group travel, group research, groups attending a conference, international service trips, and other programs that are Virginia Tech sponsored non-credit programs. Registered student organizations (RSOs) or student groups with a special interest are not university supported nor are they university affiliated.
Program directors (VT faculty/staff) should submit the information several months in advance of when their program is proposed to leave. Programs should not be recruited for until the non-credit travel assessment is approved.
Send all required documents and any questions to Meghan Weyrens Kuhn at mweyrens@vt.edu or 540-231-1356.
Download and fill out the Virginia Tech Non-credit International Travel Planning Assessment.
Virginia Tech Policy 1070: Global Travel Policy, does not authorize any university-supported international travel to locations where the Centers for Disease Control and Prevention (CDC) has issued a Travel Health Notice Level 3 or higher. Also, Policy 1070 does not authorize student university-supported international travel to locations where the U.S. Department of State has issued a Travel Advisory Level 3 or higher. Group leaders can petition the Global Travel Oversight Committee (GTOC) for an exception to policy for high-risk travel. Exceptions are not guaranteed. If your program requires an exception to policy, see the Procedure to Request an Exception to Policy – International Travel for how to submit the petition to the GTOC.
Once you have completed the non-credit international travel planning assessment form, please send it to Meghan Weyrens Kuhn via email mweyrens@vt.edu.
College Liaisons
College of Agriculture and Life Sciences
Peter Ziegler, CALS Academic Programs
College of Architecture and Urban Studies
Kathryn Albright, Associate Dean for Academic Affairs
Pamplin College of Business
Jennifer Clevenger, Director of Global Study Abroad
College of Engineering
Nicole Sanderlin, Director of Global Engagement
College of Liberal Arts and Human Sciences
Farida Jalalzai, Associate Dean for Global Initiatives and Engagement
College of Natural Resources and Environment
Keith Goyne, Associate Dean
College of Science
Michel Pleimling, Director Academy of Integrated Science
Graduate School
Aimée Suprenant, Dean, Graduate School
Honors College
Paul Heilker, Associate Dean for Academic Affairs
Veterinary Medicine
Valerie Ragan, Director of the Center for Public and Corporate Veterinary Medicine
Virginia Tech Carilion School of Medicine
David Trinkle, Associate Dean, Community and Culture
Program directors (VT faculty/staff) must require students to submit the following forms and program documentation at least one month prior to program departure. Once VT Engage receives your Non-credit International Trip Planning Assessment form, the center will create a Microsoft Teams site for you to submit the following forms for your trip.
Student form checklist
All students must turn in the following forms and documents. The information will be collected and audited by VT Engage.
- Voluntary health disclosure form
This form should be collected in paper form and kept by the faculty leader. - Liability agreement
- Financial agreement (if applicable)
Program information checklist
Program directors are required to submit the following information to VT Engage at least one month prior to departure:
- Final participant list
- Complete flight itinerary (including dates and flight numbers) during program.
- Final program itinerary
- Program leader’s overseas cell phone number
- Travel medical insurance confirmation for all participants (see below for information)
- STEP enrollment confirmation for all US citizen participants (see below for information)
Per Virginia Tech’s Global Travel Policy all program participants must be enrolled in the university’s mandatory travel medical insurance plan.
CISI is a leading provider in travel emergency and evacuation situations, which offers affordable coverage that can be purchased in small increments (one week/two week/three weeks/monthly). Self-enroll online by following the instructions below.
To enroll: Starting July 1, the processing of travelers' mandatory global medical and security assistance insurance will be handled by the Office of Risk Management. The information provided on these websites pertains to travel with a departure date on or after 7/1/2026.
To reduce administrative burden, the Office of Risk Management has partnered with the Global Education Office's Global Safety Division. The revised processes aim to fulfill several policy and procedure requirements in one process--including registering in GEO's Global Travel Registry and enrolling in the required insurance. More information on how this impacts specific populations can be found below.
VT-Led Non-Credit Program Participants
Non-credit programs encompass programs managed by Virginia Tech that are not for credit (e.g., service learning, athletics), and program leaders confirm rosters for insurance enrollment. No direct action is required by VT faculty-led study abroad program participants to enroll in the global medical & security insurance, but the mechanism of premium payment vary by program. The daily rate for the cost of insurance for participants in these programs is the same as for study abroad students. Students participating in a non-credit program should:
Commit to the program: Commit to the program with the program leader by their established deadlines. Program leaders confirm rosters for insurance enrollment and otherwise seek university approvals for the trip.
Understand how insurance costs are covered. Some non-credit programs centrally fund the cost of insurance (like VT-led study abroad), while others expect participants to self-pay (like most other student travel).
If the insurance charge will be posted to your student account, make timely payments to the Office of the University Bursar. Consequences for non-payment can include impacting the ability to register for classes.
Take the CISI verification letter with you abroad. This will come directly from CISI prior to departure.
Please note: CISI is only available for Virginia Tech sponsored programs (Study Abroad, Non-credit Programs, Research, Conferences, USCO/USLP Programs.)
CISI is NOT available if: you are traveling for leisure OR if you are a Registered Student Organization traveling internationally.
Register U.S. citizen travelers with the Smart Traveler Enrollment Program (STEP) prior to departure. STEP sends the latest travel updates and information on any destination.
Leaders must email confirmation of STEP enrollment to mweyrens@vt.edu.
The Department of State’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs about conditions abroad that may affect their safety and security while traveling.